How to Streamline Specialty Class Management

Teachers of specialty classes are inspired to teach the subjects they love to young minds eager to learn. Whether it’s STEM, graphic design, visual arts or other subjects, helping others acquire knowledge and gather new skills is their passion. What’s likely not their passion? Taking attendance, handling communications with parents or the overall management of programs.

But, often, those are the things that they are asked to do, and it often gets in the way of the more satisfying aspects of the job. While those administrative tasks can’t be ignored, the time required to complete them can be shortened. How? With the right software.

By using the right software, teachers can lessen the overwhelming administrative demands that come with running a specialty class or managing a program, and allow instructors to focus on teaching.

Attendance Tracking

When it comes to classes and programs, it’s considered a success if seats are full. With software like ACTIVEWorks Camp & Class Manager, taking attendance and checking capacity can be done from your favorite device, whether it’s a laptop or a smart phone. You can manage waitlists, check-ins and check-outs, as well as analyze historical enrollment data to plan for future programming—and do it all in real time.

Additionally, you can find out whether or not any of your attendees are missing necessary documents, like waivers and medical information, and use Camp & Class Manager’s e-signature capabilities to get each student up to date.

Marketing and Communication

Informing people about your program and classes, and then turning them into students, is time-consuming work. But it’s possible to streamline communications and capture attention with ACTIVEWorks Camp & Class Manager. Integrate email, social media and mobile marketing tools into your school’s registration process to spread the word about your classes and programs. Execute flawless marketing that effectively promotes your classes with ACTIVE’s advanced drag-and-drop email editor.

Program Management and Registration

Barriers to registration make it tough to grow a program, and those barriers exist for both parents and administrators. However, the right solution can build loyalty, increase enrollments and track attendance, making it easy for administrators to remove some of those barriers and make changes to programs that aren’t working. Camp & Class Manager gives administrators the ability to easily create forms that collect the information that matters and meet any compliance requirements your organization may have.

On the attendee side, it allows parents to register attendees online and to sign-up multiple children at once, easing the burden of completing form after form after form just to get siblings enrolled.

Teachers and instructors put up with a lot of extra duties in order to get the chance to work with others. By giving them the software tools they need to make the administrative tasks easier, such as Camp & Class Manager, you are giving them the chance to get back to doing the things they truly love.

To learn more about how ACTIVEWorks Camp & Class Manager can help with online attendance tracking, click here.


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